Compliance Requirements Checker App Overview

Stay ahead of employment law requirements across all your business locations with the Compliance Requirements Checker—a comprehensive platform for tracking federal, state, and local labor regulations, identifying compliance gaps, and ensuring your organization meets all legal obligations.

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What is the Compliance Requirements Checker?

The Compliance Requirements Checker provides a unified system for managing employment law compliance across your organization. From minimum wage requirements to anti-harassment training mandates, the platform tracks over 1,000 compliance rules across all 50 US states and major cities, helping HR teams identify gaps and take action before issues arise.

Core Value Proposition:

• 🎯 Reduce Risk — Identify compliance gaps before they become costly violations
• 🗺️ Multi-Jurisdiction Coverage — Track federal, state, and city-level requirements in one place
• 🤖 AI-Powered Monitoring — Automated tracking of law changes with draft updates for review
• 📋 Actionable Checklists — Get prioritized action items based on your specific locations

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At a Glance

📊 Rules Database	🗺️ Coverage	🔄 Updates	📱 Free Tool
1,000+ rules	50 states + cities	Daily	✅ Yes

Perfect For:

• 🏢 Multi-location businesses — Managing compliance across different states and cities
• 👥 HR teams — Ensuring onboarding forms meet regional requirements
• 📈 Growing companies — Understanding compliance obligations before expanding

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How It Works

Compliance Analysis Flow

┌─────────────────────────────────────────────────────────────────────────────┐
│                      COMPLIANCE REQUIREMENTS CHECKER                         │
├─────────────────────────────────────────────────────────────────────────────┤
│                                                                             │
│   ┌──────────────┐         ┌──────────────┐         ┌──────────────┐       │
│   │   SELECT     │───▶     │   ANALYZE    │───▶     │   RECEIVE    │       │
│   │  LOCATION    │         │   RULES DB   │         │  CHECKLIST   │       │
│   │ (State/City) │         │              │         │              │       │
│   └──────────────┘         └──────────────┘         └──────────────┘       │
│                                    │                                        │
│                                    ▼                                        │
│                            ┌──────────────┐                                │
│                            │   IDENTIFY   │                                │
│                            │    GAPS &    │                                │
│                            │   ACTIONS    │                                │
│                            └──────────────┘                                │
│                                                                             │
└─────────────────────────────────────────────────────────────────────────────┘

Three-Tier Compliance Architecture

                    ┌─────────────────────────────────┐
                    │   SYSTEM EMPLOYMENT LAW RULES   │
                    │   (Global - Maintained by       │
                    │    MangoApps)                   │
                    └────────────┬────────────────────┘
                                 │
         ┌───────────────────────┼───────────────────────┐
         ▼                       ▼                       ▼
   ┌───────────┐          ┌───────────┐          ┌───────────┐
   │  FEDERAL  │          │   STATE   │          │   CITY    │
   │   RULES   │          │   RULES   │          │   RULES   │
   │ (US-wide) │          │ (50 states)│         │(Local laws)│
   └───────────┘          └───────────┘          └───────────┘
         │                       │                       │
         └───────────────────────┼───────────────────────┘
                                 ▼
                    ┌─────────────────────────────────┐
                    │  BUSINESS EMPLOYMENT LAW        │
                    │  OVERRIDES                      │
                    │  (Company-specific stricter     │
                    │   rules if needed)              │
                    └─────────────────────────────────┘

Integration Ecosystem

                              ┌─────────────────┐
                              │   COMPLIANCE    │
                              │   REQUIREMENTS  │
                              │    CHECKER      │
                              └────────┬────────┘
                                       │
         ┌─────────────┬───────────────┼───────────────┬─────────────┐
         ▼             ▼               ▼               ▼             ▼
   ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐
   │ ONBOARDING│ │  POLICY   │ │ TRAINING  │ │   SAFETY  │ │  PUBLIC   │
   │    HUB    │ │    HUB    │ │  CONNECT  │ │    HUB    │ │    API    │
   └─────┬─────┘ └─────┬─────┘ └─────┬─────┘ └─────┬─────┘ └─────┬─────┘
         │             │             │             │             │
         ▼             ▼             ▼             ▼             ▼
   ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐
   │ Regional  │ │  Policy   │ │ Training  │ │   OSHA    │ │ External  │
   │compliance │ │compliance │ │compliance │ │compliance │ │ developer │
   │  forms    │ │  tracking │ │  tracking │ │  tracking │ │integration│
   └───────────┘ └───────────┘ └───────────┘ └───────────┘ └───────────┘

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Key Features

🌟 Free Compliance Checker Tool

Get a comprehensive compliance checklist for any US jurisdiction—completely free, no account required.

Feature	Description
Location-Based Analysis	Select your state and city to get jurisdiction-specific requirements
Complete Checklist	All applicable federal, state, and local employment law requirements
Prioritized Actions	Action items organized by urgency and category
Legal Citations	Official law references for each requirement
Email Delivery	Detailed checklist sent directly to your inbox

Use Case: An HR manager considering opening an office in California enters the state and city. Within seconds, they receive a comprehensive checklist covering minimum wage, overtime rules, paid sick leave, anti-harassment training requirements, and more—all with official citations.

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📊 Unified Compliance Service

A central API for all compliance rule queries with intelligent jurisdiction resolution.

Feature	Description
Jurisdiction Hierarchy	Automatically resolves city → state → federal rule precedence
Caching	Performance-optimized with 1-hour cache TTL
Document Type Filtering	Query rules by type: handbook, leave policy, wage/hour, etc.
Rule Category Filtering	Filter by category: required clauses, training, notices, etc.
Handbook Compliance Check	Analyze text against required compliance elements
Pay Transparency Check	Verify job descriptions meet salary disclosure requirements

Document Types Supported:

• Employee Handbook
• Leave Policy
• Wage & Hour
• Pay Transparency
• Predictive Scheduling
• Safety Compliance
• Anti-Harassment Policy
• Separation Agreement
• WARN Notice

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🔍 Gap Analysis Service

Automatically identify compliance gaps based on your business locations, employees, and industry.

Analysis Type	What It Checks
Jurisdiction Gaps	Missing compliance for each business location
Document Gaps	Required documents not yet created (handbook, policies)
Training Gaps	Required training not configured (harassment prevention)
Posting Gaps	Required workplace notices not posted

Compliance Score: The service calculates an overall compliance score (0-100) with severity ratings:

• 🔴 Critical — Priority 90-100 (e.g., missing required training)
• 🟠 High — Priority 70-89 (e.g., missing document updates)
• 🟡 Medium — Priority 50-69 (e.g., posting requirements)
• 🟢 Low — Priority below 50

Recommendations Engine: Automatically generates actionable recommendations based on identified gaps.

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🗺️ Regional Compliance Requirements

Configure which forms are required for specific geographic regions in your onboarding process.

Feature	Description
Region Types	Country, State, Province, Territory, or Custom regions
Mandatory vs. Recommended	Mark forms as required or optional for each region
Compliance Categories	Tax, Employment Law, Benefits, Safety, Privacy, Immigration, Labor Law, Payroll
Effective Dates	Set when requirements become active or expire
Form Integration	Link to Form Templates or Form Library entries
Auto-Suggestion	AI analyzes onboarding plans and suggests missing compliance forms

Compliance Categories:

• 📋 Tax (W-4, state withholding)
• ⚖️ Employment Law
• 🏥 Benefits
• 🦺 Safety
• 🔒 Privacy
• 🛂 Immigration (I-9)
• 👷 Labor Law
• 💰 Payroll

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📚 Compliance Template Library

Pre-configured templates for common compliance requirements across jurisdictions.

Feature	Description
Global Templates	System-provided templates available to all businesses
Business Templates	Custom templates visible only to your organization
Source Tracking	System, Admin, or Community-contributed templates
Unconfigured Detection	Identifies templates not yet configured for your business
Region Grouping	Templates organized by region for easy browsing

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🔮 What-If Scenario Simulator

Simulate compliance requirements before expanding to new locations or hiring in new states.

Scenario	What You Learn
New Location	All new compliance requirements for a state/city
Employee Expansion	Rules triggered by employee count thresholds (15, 50, 100+)
Industry Change	Industry-specific compliance requirements

Example Output:

Scenario: Adding location in San Francisco, CA
Current rules: 45
New location rules: 62
Additional requirements: 17 new rules
Impact Level: HIGH
- 3 high-priority rules
- 2 training requirements
- 5 document updates needed

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🤖 AI Compliance Monitoring Agent

Automated monitoring of employment law changes with AI-powered draft updates.

Feature	Description
RSS Feed Monitoring	Tracks DOL, SHRM, EEOC, and state labor department feeds
Change Detection	Identifies relevant employment law updates
Classification	Categorizes changes by jurisdiction, document type, and severity
Draft Creation	Creates draft rule updates for human review
Notification System	Alerts compliance team of detected changes
Metrics Tracking	Monitors agent performance and health

Monitored Sources:

• U.S. Department of Labor (DOL)
• SHRM Legal Issues
• Equal Employment Opportunity Commission (EEOC)
• State Labor Departments (CA, NY, IL, and more)

Severity Levels:

• 🔴 Critical — Immediate/mandatory changes
• 🟠 Important — New laws or amendments
• 🟢 Informational — General updates

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🔌 Public Compliance API

RESTful API for external developers to integrate compliance data into their applications.

Endpoint	Purpose
GET /rules	Get employment law rules for a jurisdiction
GET /minimum_wage	Get current minimum wage for state/city
GET /overtime	Get overtime requirements
GET /breaks	Get meal and rest break requirements
GET /jurisdictions	List all supported jurisdictions with rule counts
GET /search	Semantic search for compliance rules

API Features:

• API key authentication
• Tiered rate limiting (Free: 100/day to Enterprise: 100,000/day)
• Pagination support
• JSON response format

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📋 Onboarding Compliance Analyzer

AI-powered analysis of onboarding plans against regional compliance requirements.

Feature	Description
Location Detection	Extracts location from job, candidate, or user profile
Mandatory Form Detection	Identifies required forms missing from onboarding plan
Recommended Forms	Suggests optional but recommended compliance forms
AI Insights	Generates location-specific compliance insights
Category-Specific Alerts	Tax withholding, immigration verification, etc.

AI Insights Examples:

• “Analyzing compliance requirements for California, United States”
• “3 mandatory compliance forms missing for this location”
• “Tax withholding forms required for this jurisdiction”
• “Work authorization verification required”

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🔔 Compliance Notifications

Stay informed about compliance status and upcoming deadlines.

Notification Type	Description
Gap Alerts	Notifications when compliance gaps are detected
Law Change Alerts	Updates when employment laws change
Deadline Reminders	Upcoming compliance deadlines
Training Due	Required compliance training approaching deadline

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User Roles & Permissions

Role	Capabilities
Employee	View compliance requirements relevant to their location
Manager	View team compliance status, access training requirements
HR/Admin	Full configuration, regional compliance setup, gap analysis, what-if scenarios
System Admin	API access, monitoring agent configuration, audit logs

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How We Compare

See how MangoApps Workforce stacks up against leading compliance management solutions:

Feature	MangoApps Workforce	Paychex	ADP Compliance	Mineral (SHRM)
Multi-Jurisdiction Coverage	✅	✅	✅	✅
Free Compliance Checker	✅	❌	❌	❌
AI Law Change Monitoring	✅	❌	💰	✅
What-If Scenario Planning	✅	❌	❌	❌
Onboarding Integration	✅	💰	💰	❌
Public API Access	✅	❌	💰	❌
Gap Analysis Dashboard	✅	💰	💰	✅

Legend: ✅ Included

❌ Not Available

💰 Paid Add-on

Why MangoApps Workforce?

• 🔗 Unified Platform — Compliance integrates seamlessly with Onboarding, Training, Policy Hub, and Safety Hub
• 💰 Free Compliance Tool — No account required for basic compliance checking
• 🤖 AI-Native — Built-in AI monitoring for law changes, not bolted-on afterthoughts

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Getting Started

For Employees

1. Navigate to Apps → Compliance (if enabled)
2. View compliance requirements for your work location
3. Complete any required compliance training

For HR Administrators

1. Go to Onboarding Hub → Settings → Regional Compliance
2. Configure regional compliance requirements for your business locations
3. Browse the Compliance Library for pre-configured templates
4. Use What-If Scenarios before expanding to new locations

For System Administrators

1. Access System Admin → Compliance Monitoring to view AI agent status
2. Review Compliance Monitoring Metrics for agent health
3. Configure API Access for external integrations

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Best Practices

For HR Teams

• ✅ Review compliance quarterly — Laws change frequently, especially at city level
• ✅ Use What-If scenarios — Before expanding to new states or cities
• ✅ Configure regional requirements — Ensure onboarding plans include all mandatory forms
• ✅ Monitor gap analysis — Address critical gaps immediately

For Administrators

• ✅ Enable AI monitoring — Stay ahead of law changes automatically
• ✅ Review draft updates — AI creates drafts, humans approve
• ✅ Track compliance metrics — Monitor agent health and effectiveness
• ✅ Integrate with training — Ensure required compliance training is configured

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Frequently Asked Questions

Q: How accurate is the compliance information?
A: Our compliance database is maintained by legal researchers and updated daily as laws change. We track federal, state, and major city employment regulations. However, this is general information, not legal advice. Always consult with qualified legal counsel for specific compliance decisions.

Q: Do you include city-level requirements?
A: Yes. Many cities like San Francisco, New York City, Seattle, and others have their own employment laws that go beyond state requirements. The system tracks city-level rules and includes them in jurisdiction analysis.

Q: How does the AI monitoring work?
A: The Compliance Monitoring Agent automatically monitors RSS feeds from the DOL, EEOC, SHRM, and state labor departments. When it detects relevant changes, it creates draft rule updates for human review—ensuring accuracy while reducing manual monitoring effort.

Q: Can I simulate compliance before expanding?
A: Yes. The What-If Scenario Simulator lets you see all compliance requirements for a new location, understand rules triggered by employee count thresholds, and plan for industry-specific requirements—all before making expansion decisions.

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Related Resources

• Compliance Dashboard Guide — Using the compliance dashboard
• Compliance Rules Reference — Understanding rule types and categories
• Labor Law Compliance — Wage and hour requirements
• Break Compliance — Meal and rest break rules

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The Compliance Requirements Checker helps organizations stay ahead of employment law requirements across all their locations. Start checking your compliance today and reduce regulatory risk.