Job Board App Overview

Transform your hiring process with a comprehensive talent acquisition platform that combines job posting, candidate management, AI-powered screening, and seamless integration with the entire recruiting suite.

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What is the Job Board App?

The Job Board App is an enterprise-grade applicant tracking system that serves as the foundation of MangoApps Workforce’s recruiting suite. It manages the complete hiring lifecycle from job posting to candidate screening, providing tools for HR teams, recruiters, hiring managers, and employees.

Core Value Proposition:

• 🎯 Centralized Hiring — Manage all job postings, candidates, and applications in one place
• 🤖 AI-Powered Screening — Intelligent candidate ranking and skills matching
• 🌐 Branded Career Portal — Public-facing career site with your company branding
• 👥 Employee Referrals — Leverage your workforce to find quality candidates
• 📊 Complete Pipeline Visibility — Track candidates from application to hire

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At a Glance

📊 Core Functions	⚙️ Key Integrations	🔗 Recruiting Suite	📱 Access
Jobs, Candidates, Referrals	Interview Scheduler	Offer Manager	Mobile Ready ✅

Perfect For:

• 👔 HR Teams & Recruiters — Full pipeline management and candidate communication
• 📋 Hiring Managers — Review candidates, schedule interviews, and collaborate on hiring decisions
• 👥 Employees — Submit referrals and apply for internal positions

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How It Works

Recruiting Pipeline Flow

┌─────────────────────────────────────────────────────────────────────────────┐
│                         JOB BOARD PIPELINE                                   │
├─────────────────────────────────────────────────────────────────────────────┤
│                                                                             │
│  ┌────────────┐    ┌────────────┐    ┌────────────┐    ┌────────────┐     │
│  │  CREATE    │───▶│  PUBLISH   │───▶│  RECEIVE   │───▶│   SCREEN   │     │
│  │    JOB     │    │   (Multi-  │    │APPLICATIONS│    │ (AI + HR)  │     │
│  │            │    │  Channel)  │    │            │    │            │     │
│  └────────────┘    └────────────┘    └────────────┘    └─────┬──────┘     │
│                                                               │            │
│                    ┌──────────────────────────────────────────┘            │
│                    ▼                                                        │
│  ┌────────────┐    ┌────────────┐    ┌────────────┐    ┌────────────┐     │
│  │ INTERVIEW  │◀───│  QUALIFIED │───▶│   OFFER    │───▶│   HIRED    │     │
│  │ SCHEDULER  │    │ CANDIDATES │    │  MANAGER   │    │ ONBOARDING │     │
│  └────────────┘    └────────────┘    └────────────┘    └────────────┘     │
│                                                                             │
└─────────────────────────────────────────────────────────────────────────────┘

Integration Ecosystem

                              ┌─────────────────┐
                              │   JOB BOARD     │
                              │      APP        │
                              └────────┬────────┘
                                       │
         ┌─────────────┬───────────────┼───────────────┬─────────────┐
         │             │               │               │             │
         ▼             ▼               ▼               ▼             ▼
   ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐
   │ INTERVIEW │ │   OFFER   │ │ONBOARDING │ │ RECRUITING│ │   ASK AI  │
   │ SCHEDULER │ │  MANAGER  │ │    HUB    │ │ DASHBOARD │ │  (Agent)  │
   └─────┬─────┘ └─────┬─────┘ └─────┬─────┘ └─────┬─────┘ └─────┬─────┘
         │             │             │             │             │
         ▼             ▼             ▼             ▼             ▼
   ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐
   │ Schedule  │ │  Create & │ │Transition │ │ Analytics │ │   Chat    │
   │interviews │ │send offers│ │ new hires │ │& reporting│ │  queries  │
   └───────────┘ └───────────┘ └───────────┘ └───────────┘ └───────────┘

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Key Features

🎯 Job Posting & Management

Create, publish, and manage job requisitions across your organization.

Feature	Description
Job Creation	Create detailed job postings with title, description, requirements, and benefits
Job Templates	Save and reuse common job structures from the Job Bank
Status Management	Track jobs through Draft → Published → Paused → Closed → Filled
Priority Levels	Set urgency with Low, Medium, High, or Urgent priorities
Employment Types	Full-time, Part-time, Contract, and Temporary positions
Experience Levels	Entry, Mid, Senior, and Executive level positions
Salary Ranges	Configurable salary ranges with yearly, hourly, or contract types
Remote Options	Flag positions as remote-friendly

Job Status Lifecycle:

┌────────┐    ┌───────────┐    ┌────────┐    ┌────────┐    ┌────────┐
│ DRAFT  │───▶│ PUBLISHED │───▶│ PAUSED │───▶│ CLOSED │───▶│ FILLED │
└────────┘    └───────────┘    └────────┘    └────────┘    └────────┘

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👤 Candidate Management

Comprehensive tools for tracking and managing applicants.

Feature	Description
Candidate Profiles	Full profiles with contact info, resume, cover letter, and notes
Status Tracking	Track candidates: Applied → Screening → Interviewed → Offered → Hired
AI Scoring	Automated candidate ranking based on skills and experience match
Resume Storage	Secure document storage with ActiveStorage
Source Tracking	Track where candidates originated (Job Board, Referral, LinkedIn, etc.)
Bulk Operations	Advance, reject, or email multiple candidates at once
Portal Access	Candidates receive a secure portal to track their application status
SMS Communication	Send SMS updates to candidates (with consent)

Candidate Status Flow:

┌─────────┐   ┌───────────┐   ┌────────────┐   ┌───────────────┐   ┌─────────┐
│ APPLIED │──▶│ SCREENING │──▶│INTERVIEWED │──▶│READY FOR OFFER│──▶│ OFFERED │
└─────────┘   └───────────┘   └────────────┘   └───────────────┘   └────┬────┘
                                                                        │
                                                          ┌─────────────┘
                                                          ▼
                                                    ┌──────────┐
                                                    │  HIRED   │
                                                    └──────────┘

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🌐 Career Portal (Public-Facing)

A branded career site for external candidates to discover and apply for positions.

Feature	Description
Public Job Listings	Browse all published external positions
Job Search & Filters	Filter by department, location, employment type
Application Forms	Customizable application forms with file uploads
Quick Apply	Streamlined application for registered candidates
Application Tracking	Public tracking page with reference number lookup
LinkedIn Integration	Apply with LinkedIn profile data
Job Alerts	Subscribe to notifications for new matching jobs
Mobile Optimized	Responsive design for mobile applicants

Career Portal Branding:
Customize your career portal with company logo, colors, banner images, and messaging to match your employer brand.

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👥 Employee Referral Program

Leverage your workforce to find quality candidates through structured referral programs.

Feature	Description
Referral Submission	Employees submit candidate referrals with details and justification
Referral Programs	Configure bonus amounts, eligibility rules, and payment timing
Bonus Tracking	Track bonus status: Pending → Eligible → Paid
Leaderboard	Gamified rankings of top referrers
Automatic Candidate Creation	Referrals automatically create candidate records
Split Bonuses	Support for staged bonus payments based on retention
My Referrals	Employees can track the status of their submitted referrals

Referral Workflow:

┌───────────┐    ┌───────────┐    ┌───────────┐    ┌─────────────┐
│  SUBMIT   │───▶│   UNDER   │───▶│INTERVIEWING│───▶│   HIRED     │
│ REFERRAL  │    │  REVIEW   │    │           │    │(Bonus Track)│
└───────────┘    └───────────┘    └───────────┘    └─────────────┘

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🎯 Talent Pools (CRM)

Build and nurture candidate pipelines for future opportunities.

Feature	Description
Pool Types	General, Role-Specific, Skills-Based, Diversity-Focused
Add Candidates	Manually add or bulk import candidates to pools
Source Tracking	Track how candidates were added to pools
Campaign Integration	Launch sourcing campaigns targeting pool members
Import/Export	CSV import with template download
Activity Tracking	Monitor pool engagement and candidate activity

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📧 Sourcing Campaigns

Automated outreach sequences to engage passive candidates.

Feature	Description
Campaign Types	Email, LinkedIn Message, SMS, Multi-Channel
Sequence Automation	Multi-step sequences with configurable delays
Nurturing Campaigns	Auto-enroll candidates based on status changes
Performance Tracking	Open rates, click rates, response rates
Enrollment Management	Pause, resume, or stop individual enrollments
Template Variables	Personalize messages with candidate data

Sequence Types:

• Sourcing — Cold outreach to passive candidates
• Nurturing — Pipeline engagement for candidates in process

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✅ Background Checks

Integrated background screening with major providers.

Feature	Description
Provider Integrations	Checkr, Sterling, HireRight
Package Selection	Choose screening packages based on role
Status Tracking	Track: Pending → Invited → Clear/Consider
Adjudication Workflow	Review and approve/reject flagged results
FCRA Compliance	Built-in adverse action workflow support
Candidate Updates	Automatic status updates on candidate records

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📋 Assessments

Evaluate candidate skills through structured assessments.

Feature	Description
Assessment Types	Technical, Cognitive, Personality, Skills, Custom
Form-Based Assessments	Create assessments using the Forms app
Provider Integrations	Codility, HackerRank, TestGorilla, Criteria Corp
Scoring & Passing Criteria	Configure passing scores and difficulty levels
Candidate Assignment	Assign assessments individually or in bulk
Results Tracking	View completion status and scores

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📞 Reference Checking

Structured reference collection and verification.

Feature	Description
Reference Questionnaires	Customizable questionnaire templates
Request Workflow	Send requests, track responses, send reminders
Response Collection	References complete forms via secure links
Status Tracking	Track: Pending → Sent → Completed

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📊 Analytics & Insights

Comprehensive recruiting metrics and reporting.

Standard Analytics:

• Total jobs, applications, interviews, and hires
• Application-to-interview conversion rate
• Interview-to-offer conversion rate
• Offer acceptance rate
• Average time-to-fill

Pipeline Analytics:

• Candidate distribution by status
• Pipeline funnel visualization
• Department-level performance

Source Analytics:

• Applications by source
• Hire rate by source
• Source effectiveness comparison
• Cost-per-hire by source

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🔗 External Job Board Integration

Publish jobs to external platforms with one click.

Feature	Description
Multi-Platform Posting	Post to Indeed, LinkedIn, Glassdoor, and more
Posting Management	Track active postings across platforms
Update Synchronization	Push job changes to all platforms
Close Postings	Automatically close external postings when jobs are filled

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🤖 Job Board Agent (AI Assistant)

Conversational AI for job searches and application queries.

Capabilities:

• Search job openings with natural language
• View job details
• Check application status
• Find internal opportunities
• View job posting statistics (recruiters)

Example Queries:

• “What internal job openings are available?”
• “Show me Senior Engineer positions”
• “Check my job application status”

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🔔 Notifications

Comprehensive email and SMS notifications throughout the hiring process.

Notification Type	Description
Application Received	Acknowledgment when candidates apply
Status Updates	Notify candidates of status changes
Interview Scheduled	Calendar invites with iCal attachments
Interview Reminders	Day-before reminders for interviews
Offer Extended	Notify candidates of offers with portal links
Position Filled	Auto-rejection when positions are filled
Job Alerts	New job notifications for subscribers

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📝 Job Posting Workflows

Approval workflows for job posting governance.

Feature	Description
Approval Workflow	Route job postings through approvers before publishing
Multi-Level Approval	Support for multiple approval tiers
Workflow Status	Track: Draft → Pending → Approved → Published
Comments	Add notes during the approval process

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🏢 Internal Recruiting

Support for internal mobility and promotions.

Feature	Description
Internal Postings	Jobs marked as internal-only or both internal and external
Internal Experience Requirements	Set minimum tenure requirements
Manager Approval	Workflow for current manager approval of internal transfers
Transfer Types	Track promotions, lateral moves, and department changes

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🎯 Priority Hiring Funnels

Specialized hiring workflows for high-volume or structured hiring.

Feature	Description
Job-Scoped Funnels	Create funnels for specific job requisitions
Applicant Pools	Organize candidates into custom pools within funnels
Custom Attributes	Define PHF attributes like seniority date, union affiliation

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📚 Knowledge Base

Recruiter knowledge base with AI-powered search.

Feature	Description
Content Management	Store recruiting guides, templates, and resources
pgvector Search	AI-powered semantic search using PostgreSQL
Video Support	Upload videos with transcript generation
Categories & Tags	Organize content by type and topic

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📑 Audit Logs

Complete audit trail for compliance and accountability.

Feature	Description
Action Tracking	Log all candidate and job-related actions
User Attribution	Track who performed each action
Export	Export audit logs for compliance reporting
Metadata	Detailed context for each audit event

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User Roles & Permissions

Role	Capabilities
Employee	Apply for internal jobs, submit referrals, track own applications
Manager	View candidates for their jobs, participate in interviews
Recruiter/HR	Full job and candidate management, send offers, manage programs
Admin	All capabilities plus settings, integrations, audit logs

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How We Compare

See how MangoApps Workforce Job Board stacks up against leading enterprise ATS solutions:

Feature	MangoApps Workforce	Greenhouse	Lever	Workable
Job Posting & Management	✅	✅	✅	✅
Branded Career Portal	✅	✅	✅	✅
Employee Referral Programs	✅	💰	✅	✅
AI Candidate Screening	✅	✅	✅	✅
Background Check Integration	✅	✅	✅	✅
Talent Pools/CRM	✅	✅	✅	⚡
Sourcing Campaigns	✅	💰	✅	❌
Internal Mobility	✅	✅	⚡	⚡
Unified HR Platform	✅	❌	❌	❌
EEO Compliance Reporting	✅	✅	✅	✅
SMS Notifications	✅	💰	💰	❌

Legend: ✅ Included

❌ Not Available

💰 Paid Add-on

⚡ Limited

Why MangoApps Workforce?

• 🔗 Unified Platform — Job Board integrates seamlessly with Interview Scheduler, Offer Manager, and Onboarding Hub
• 💰 No Hidden Costs — All features included without per-module pricing
• 🏢 Enterprise Ready — Built for organizations with complex hiring needs

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Getting Started

For Employees

1. Navigate to Apps → Job Board
2. View Internal Jobs to find career opportunities
3. Click Apply to submit your application
4. Use My Referrals to submit and track employee referrals

For Managers

1. Access Job Board to view jobs in your department
2. Review candidates assigned to your positions
3. Collaborate with HR on hiring decisions
4. Provide interview feedback through the Interview Scheduler

For Recruiters/HR

1. Go to Job Board Dashboard for pipeline overview
2. Create jobs with New Job or use templates from Job Bank
3. Manage candidates through the pipeline
4. Configure Referral Programs and Assessment Templates
5. Access Settings for career portal branding and notifications

For Administrators

1. Configure Settings for job board behavior
2. Set up Integration Settings for external job boards
3. Review Audit Logs for compliance
4. Configure Workflow Approval settings

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Best Practices

For Job Postings

• ✅ Use clear, specific job titles that candidates search for
• ✅ Include salary ranges to attract qualified applicants
• ✅ Set realistic application deadlines
• ✅ Use job templates for consistency across similar roles

For Candidate Management

• ✅ Review new applications within 48 hours
• ✅ Use bulk operations for high-volume processing
• ✅ Keep candidates informed with status updates
• ✅ Add notes to document screening decisions

For Referral Programs

• ✅ Set clear bonus amounts visible to employees
• ✅ Define eligibility requirements upfront
• ✅ Celebrate top referrers on the leaderboard
• ✅ Process bonuses promptly after hire retention period

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Frequently Asked Questions

Q: How do candidates track their application status?
A: Candidates receive a reference number and portal access token when they apply. They can use the public tracking page or receive a magic link to access their full portal with status updates, interview details, and offers.

Q: Can we post jobs to external job boards?
A: Yes, Job Board integrates with major platforms like Indeed, LinkedIn, and Glassdoor. Configure integrations in Settings, then publish with one click.

Q: How does the employee referral bonus work?
A: Configure referral programs with bonus amounts and payment timing (on hire, on start, or after retention period). Bonuses are tracked automatically and can be split across multiple payments.

Q: Can internal employees apply for open positions?
A: Yes, jobs can be marked as internal-only or open to both internal and external candidates. Internal applicants may need manager approval before proceeding.

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Related Resources

• Interview Scheduler App Overview — Schedule and manage candidate interviews
• Offer Manager App Overview — Create and send job offers
• Onboarding Hub App Overview — Transition hired candidates to employees
• Recruiting Dashboard App Overview — Analytics and reporting across the recruiting suite

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The Job Board App is your complete talent acquisition platform—from job posting to hire, all in one unified system.