Recruiting Apps Quick Reference

Quick reference guide to the complete MangoApps recruiting suite - 7 integrated apps that transform your hiring process from strategic planning to successful onboarding.

🎯 How the 7 Apps Work Together

Below is a simplified view of the main recruiting flow. Scroll down to see the complete integration diagram with all connections and external app integrations.

🎯 Complete Integration Diagram

Here’s the comprehensive view showing how all 7 recruiting apps integrate with each other and with external MangoApps apps:

🔄 Key Integration Flows

Strategic Planning Flow:

• OKR Hub provides business goals → Headcount Planner creates workforce strategy → Job Board executes hiring

Candidate Journey:

• Job Board manages both internal and external candidates → Interview Scheduler coordinates interviews → Offer Manager creates offers → Onboarding Hub manages new hires

Data & Analytics Flow:

• All apps feed data to Talent Hub → Dashboard provides insights back to optimize each app

Cross-App Automation:

• Forms App handles applications and signatures automatically
• Tasks App manages onboarding workflows seamlessly
• Calendar integration streamlines interview scheduling
• EPMS provides skills data for internal matching

🏢 Complete Recruiting Suite (7 Apps)

Phase 1: Core Recruiting Foundation

📋 Job Board

AI-powered job posting and candidate management

• What it does: Create job postings with AI, screen candidates automatically, manage applications
• Key features: AI job creation, Forms integration, external syndication, bias detection
• Perfect for: HR teams posting jobs and managing candidates
• Integration: Works with Forms app for applications, Interview Scheduler for next steps

🗓️ Interview Scheduler

Smart scheduling with AI-generated questions

• What it does: Schedule interviews, generate role-specific questions, collect feedback
• Key features: Calendar integration, AI questions, video conferencing, feedback forms
• Perfect for: Hiring managers and interviewers coordinating interviews
• Integration: Pulls candidates from Job Board, sends offers via Offer Manager

📊 Talent Hub

Unified analytics and insights across all recruiting apps

• What it does: Aggregate hiring data, provide AI insights, executive reporting
• Key features: Cross-app analytics, predictive timelines, bottleneck detection, bias monitoring
• Perfect for: Executives and HR leaders needing hiring visibility
• Integration: Connects to all recruiting apps for comprehensive analytics

Phase 2: Advanced Recruiting Features

💼 Offer Manager

AI-optimized offer generation with market data

• What it does: Create competitive offers, manage approvals, track negotiations
• Key features: Market data analysis, approval workflows, digital signatures, negotiation tracking
• Perfect for: HR managers and executives creating and approving offers
• Integration: Receives candidates from Interview Scheduler, uses Forms for signatures

🚀 Onboarding Hub

Automated new hire experience with task management

• What it does: Create personalized onboarding plans, automate tasks, track progress
• Key features: AI-personalized plans, Tasks integration, mentor matching, progress tracking
• Perfect for: HR teams and managers ensuring smooth new hire experiences
• Integration: Triggered by Offer Manager acceptances, uses Tasks and Forms apps

🎯 Skills Intelligence (Integrated into Headcount Planner)

Internal mobility and workforce intelligence

• What it does: Analyze skills gaps, identify internal mobility opportunities, strategic workforce planning
• Key features: AI skills matching, EPMS integration, career pathing, internal mobility analysis
• Perfect for: Strategic workforce planning with skills-based decision making
• Integration: Built into Headcount Planner for unified workforce and skills planning
• Access: Available in Headcount Planner > Skills Intelligence tab

📈 Headcount Planner

Strategic workforce planning with budget optimization

• What it does: Forecast hiring needs, plan budgets, integrate with business strategy
• Key features: AI forecasting, budget planning, OKR integration, market intelligence
• Perfect for: Executive teams and HR leaders doing strategic workforce planning
• Integration: Flows to Job Board for execution, connects with OKR Hub for alignment

🔄 End-to-End Recruiting Workflow

1. Strategic Planning (Headcount Planner)

• Forecast hiring needs based on business goals
• Plan budgets and timelines
• Align with OKR Hub objectives
• Generate hiring requisitions

2. Job Creation (Job Board with Internal Recruiting)

• Check for internal candidates via Job Board’s Internal Recruiting tab
• Create AI-powered job postings for both internal and external candidates
• Generate application forms automatically
• Syndicate to external job boards

3. Candidate Management (Job Board)

• Receive applications through Forms integration
• AI screening and candidate ranking
• Pipeline management and tracking
• Candidate communication

4. Interview Process (Interview Scheduler)

• Schedule interviews with calendar integration
• Generate role-specific AI questions
• Coordinate multiple interviewers
• Collect structured feedback

5. Offer Management (Offer Manager)

• Create competitive offers with market data
• Multi-level approval workflows
• Digital signature collection
• Negotiation tracking

6. Onboarding (Onboarding Hub)

• Automated onboarding plan creation
• Task assignment and tracking
• Mentor matching and team integration
• Progress monitoring and success prediction

7. Analytics & Optimization (Talent Hub)

• Track hiring metrics across all apps
• Identify process bottlenecks
• Monitor for bias and compliance
• Executive reporting and insights

🎯 Quick Setup Guide

For Small Teams (5-50 employees)

Start with: Job Board + Interview Scheduler + Talent Hub

• Basic job posting and candidate management
• Structured interview process
• Simple analytics and tracking

For Growing Companies (50-200 employees)

Add: Offer Manager + Onboarding Hub

• Professional offer management
• Structured onboarding experience
• Enhanced candidate experience

For Enterprise Organizations (200+ employees)

Complete Suite: All 7 apps

• Strategic workforce planning
• Internal mobility and development
• Comprehensive analytics and compliance
• Full talent acquisition ecosystem

🔧 Integration Highlights

With Other MangoApps Apps

• Forms App: Automatic application form generation and signature collection
• Tasks App: Onboarding task automation and tracking
• Calendar Integration: Seamless interview scheduling
• EPMS: Skills data for internal candidate matching
• OKR Hub: Strategic alignment and goal-based hiring

Cross-App Data Flow

• Candidates flow from Job Board → Interview Scheduler → Offer Manager → Onboarding Hub
• Analytics aggregate from all apps into Talent Hub
• Job Board includes integrated internal recruiting capabilities
• Headcount Planner generates requisitions for Job Board

💡 Best Practices

Getting Maximum Value

1. Start Small: Begin with core apps (Job Board + Interview Scheduler + Dashboard)
2. Configure First: Set up templates, approval workflows, and integrations
3. Train Teams: Ensure all users understand their roles and processes
4. Use Analytics: Regularly review Dashboard insights for optimization
5. Scale Gradually: Add advanced apps as your hiring volume grows

Common Pitfalls to Avoid

• Skipping Configuration: Take time to set up templates and workflows properly
• Ignoring Integration: Leverage cross-app features for seamless data flow
• Poor Change Management: Train teams thoroughly on new processes
• Analytics Neglect: Use Dashboard insights to continuously improve

📞 Quick Support Resources

Getting Help

• App-Specific Guides: Detailed documentation for each recruiting app
• Video Tutorials: Step-by-step training for common workflows
• Best Practices: Proven strategies from successful implementations
• Technical Support: Direct assistance for configuration and troubleshooting

Next Steps

• Apps Overview - Complete marketplace app directory
• Marketplace Introduction - Detailed app descriptions
• Set up your first recruiting app in the App Store

Transform your hiring process with the complete MangoApps recruiting suite - designed to work better together.