AI Writer Overview

Generate professional internal communications in seconds with AI-powered content creation—with optional voice profiles to match anyone’s writing style.

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What is AI Writer?

AI Writer is a free AI-powered content generation tool for internal communications professionals. Generate emails, memos, announcements, and more from simple prompts. Optionally apply a Writing Profile to ghost-write in anyone’s voice—perfect for executive communications.

Core Value Proposition:

• ✍️ Generate Content — Create professional communications from a simple prompt
• 🔄 Rewrite & Improve — Transform existing content with AI assistance
• 👤 Voice Matching — Apply Writing Profiles to match anyone’s style
• 🔗 Integrated Workflow — Connect with Grader and Planner tools

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At a Glance

🎯 Content Types	⏱️ Generation Time	💰 Price	📧 Verified Benefits
6 types	< 30 seconds	100% Free	4x daily limits

Perfect For:

• 📢 Internal Communicators — Draft company announcements quickly
• 👤 Executive Assistants — Ghost-write for leadership in their voice
• 👥 HR Teams — Generate policy communications and updates
• 📋 Managers — Create team updates and memos efficiently

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How It Works

Content Generation Workflow

┌─────────────────────────────────────────────────────────────────────────┐
│                      AI WRITER WORKFLOW                                  │
├─────────────────────────────────────────────────────────────────────────┤
│   ┌──────────────┐         ┌──────────────┐         ┌──────────────┐   │
│   │   PROMPT     │───▶     │  SELECT      │───▶     │  GENERATE    │   │
│   │   & TYPE     │         │  PROFILE     │         │  & EDIT      │   │
│   └──────────────┘         └──────────────┘         └──────────────┘   │
│         │                        │                        │            │
│         ▼                        ▼                        ▼            │
│   • Describe what          • Pick voice            • Review output     │
│     you need               • (Optional)            • Edit inline       │
│   • Select format          • Match tone            • Copy to use       │
│   • Set audience                                   • Grade quality     │
└─────────────────────────────────────────────────────────────────────────┘

Integration with Other Tools

                              ┌─────────────────┐
                              │ WRITING PROFILE │
                              │  "CEO Voice"    │
                              └────────┬────────┘
                                       │
              ┌────────────────────────┴────────────────────────┐
              │                        │                        │
              ▼                        ▼                        ▼
       ┌───────────┐          ┌──────────────┐          ┌───────────┐
       │  PLANNER  │   ───▶   │  AI WRITER   │   ───▶   │  GRADER   │
       │           │          │              │          │           │
       │ Schedule  │          │ Generate in  │          │ Score &   │
       │ item      │          │ CEO's voice  │          │ improve   │
       └───────────┘          └──────────────┘          └───────────┘

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Key Features

✍️ Generate New Content

Create professional content from a simple prompt and content type selection.

Setting	Options
Content Type	Email, Memo, Announcement, Team Update, Newsletter, General
Audience	All employees, Leadership, Department, New hires, Managers
Length	Brief (100-200 words), Standard (200-400 words), Detailed (400-600 words)
Tone	Professional, Friendly, Urgent, Formal, Casual

Example Prompt:

“Announce the new flexible work policy starting next month. Emphasize the benefits for work-life balance and clarify the core hours requirement.”

Result: A polished, professional announcement ready to send.

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🔄 Rewrite Existing Content

Improve or transform content you’ve already written.

Feature	Description
Paste & Improve	Input existing content and let AI enhance it
Focus Area	Clarity, Conciseness, Engagement, Professionalism
Voice Matching	Apply a Writing Profile during rewrite
Preserve Intent	AI maintains your message while improving delivery

Use Case: Paste a rough draft of your town hall recap → AI rewrites it with better structure, clearer language, and more engaging tone.

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🔀 Transform Format

Convert content from one format to another while preserving the message.

From	To
Email	Memo
Memo	Announcement
Meeting Notes	Team Update
Long Form	Brief Summary
Internal	External-friendly

Use Case: Transform your detailed meeting notes into a concise team update email in one click.

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👤 Writing Profiles Integration

Apply anyone’s captured writing voice to your generated content.

Feature	Benefit
Profile Selection	Choose from your saved profiles
Voice Matching	AI generates content matching the profile’s style
Profile Snapshot	Result saves which profile was used
Confidence Score	See how well the profile matches

Use Case: Select “CEO Voice” profile → Generate all-hands announcement → Content sounds exactly like your CEO wrote it.

💡 Pro Tip: Create multiple profiles for different contexts—”CEO All-Hands” for company-wide communications and “CEO 1:1” for more personal messages.

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📋 Content History

Access all your generated content for 90 days.

Feature	Description
View History	See all past generations with metadata
Filter by Type	Find specific content types
Re-use Content	Copy or build on previous generations
Edit & Update	Modify saved content inline

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🔗 Cross-Tool Integration

AI Writer connects seamlessly with other Workforce Bots tools.

From Communications Planner

• Click “AI Write” on any calendar item
• Title, description, and audience pre-fill the prompt
• Generated content links back to the planner item

From Internal Comms Grader

• Click “Rewrite with AI Writer” on any graded content
• Original content pre-fills for improvement
• Apply Writing Profile during rewrite
• Grade the new content for quality assurance

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Rate Limits & Free Tier

AI Writer is 100% free with generous limits. Verify your email for higher limits.

Action	Unverified	Verified	Period
Generate	5	20	Per day
Rewrite	5	20	Per day
Transform	5	20	Per day
Total Generations	10	50	All-time

Bonus Generations: Earn +10 generations per referral (up to 50/month).

Soft Limit Warnings

When approaching your limit, you’ll see a warning:

“You’ve used 4 of 5 daily generations. Verify your email for 20/day.”

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User Roles & Permissions

Role	Capabilities
Anyone (No Account)	Generate, rewrite, transform content; 90-day history
Verified Email	4x higher limits, referral bonuses, weekly digest
Business Users	Unlimited usage, team sharing, no expiration

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How We Compare

Feature	MangoApps AI Writer	Jasper	Copy.ai	ChatGPT
Free to Use	✅	❌	⚡ Limited	⚡ Limited
No Account Required	✅	❌	❌	❌
Voice Profiles	✅	💰	❌	❌
Internal Comms Focus	✅	❌	❌	❌
Grader Integration	✅	❌	❌	❌
Planner Integration	✅	❌	❌	❌
Content History	✅	✅	✅	⚡ Limited

Legend: ✅ Included

❌ Not Available

💰 Paid Add-on

⚡ Limited

Why MangoApps AI Writer?

• 🆓 Completely Free — No credit card, no trial limits
• 👤 Voice Profiles — Ghost-write in anyone’s style (unique feature)
• 🔗 Integrated Workflow — Plan → Write → Grade in one ecosystem
• 🎯 IC-Focused — Built specifically for internal communications

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Getting Started

Step 1: Go to AI Writer

1. Visit /bots/writer or click “AI Writer” from the Workforce Bots landing page
2. Enter your work email
3. Choose your action: Generate, Rewrite, or Transform

Step 2: Generate Content

1. Select content type (Email, Memo, Announcement, etc.)
2. Write your prompt — Describe what you need
3. Set options — Audience, length, tone
4. (Optional) Select Writing Profile — Apply a captured voice
5. Click “Generate”

Step 3: Review & Use

1. Review the generated content
2. Edit inline if needed
3. Copy to use in your communication tool
4. (Optional) Grade with Internal Comms Grader for quality assurance

Step 4: Verify for Higher Limits

1. Click “Verify Email” to unlock 4x limits
2. Enter the code sent to your email
3. Share your referral link for bonus generations

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Best Practices

• ✅ Be specific in prompts — Include key points, context, and desired outcome
• ✅ Use Writing Profiles for executive communications—consistency matters
• ✅ Grade generated content before sending—use the Grader cross-link
• ✅ Edit the output — AI provides a draft, you add the personal touch
• ✅ Build from Planner — Use “AI Write” on scheduled items for context
• ✅ Verify your email — 4x limits with no cost, plus weekly digest

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Frequently Asked Questions

Q: Can I use AI Writer without a Writing Profile?
A: Yes! Writing Profiles are optional. AI Writer uses a professional default voice when no profile is selected. Profiles add personalization for ghost-writing scenarios.

Q: How long is my content saved?
A: Free tier content is accessible for 90 days via your unique result URL. Verify your email to receive reminders before expiration.

Q: Can I edit generated content?
A: Yes! Click “Edit” on any result to modify the content inline. Your edits are saved automatically.

Q: What happens if generation fails?
A: You’ll see an error message with details. The generation doesn’t count against your limit if it fails. Try simplifying your prompt or contact support if issues persist.

Q: How do referral bonuses work?
A: When someone signs up using your referral link and verifies their email, both you and they receive 10 bonus generations. You can earn up to 50 bonus generations per month.

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Related Resources

• Writing Profiles Overview — Capture anyone’s writing voice
• Internal Comms Grader Overview — Analyze communications quality
• Communications Planner Overview — Plan your year of communications
• Workforce Bots Overview — Full AI toolkit ecosystem

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Generate professional communications in seconds. Ghost-write in anyone’s voice. All free at workforce.mangoapps.com/bots/writer