Writing Profiles Overview

Capture anyone’s unique writing voice by analyzing their writing samples—then use AI Writer to ghost-write content that sounds exactly like them.

---

What are Writing Profiles?

Writing Profiles is a free AI-powered voice analysis tool that captures writing style characteristics from sample texts. Submit 3-10 writing samples, and our AI analyzes patterns in tone, vocabulary, sentence structure, and formality to create a reusable voice profile. Use profiles with AI Writer to generate or rewrite content that matches the captured style.

Core Value Proposition:

• 🎯 Voice Capture — Analyze 3-10 samples to identify unique writing patterns
• 📊 Style Analysis — Extract tone, formality, vocabulary, and signature phrases
• 👤 Ghost-Writing — Generate content that sounds exactly like the profile owner
• 🔗 AI Writer Integration — Apply profiles to any content generation

---

At a Glance

📊 Analysis Depth	⏱️ Analysis Time	💰 Price	📧 Verified Benefits
8+ characteristics	< 2 minutes	100% Free	4x profile limits

Perfect For:

• 👤 Executive Assistants — Ghost-write for CEOs and leadership
• 📢 Internal Comms Teams — Maintain consistent voice across communications
• 👥 HR Professionals — Draft messages on behalf of leadership
• 📋 Managers — Create team communications with consistent tone

---

How It Works

Profile Creation Workflow

┌─────────────────────────────────────────────────────────────────────────┐
│                   WRITING PROFILE WORKFLOW                               │
├─────────────────────────────────────────────────────────────────────────┤
│   ┌──────────────┐         ┌──────────────┐         ┌──────────────┐   │
│   │   CREATE     │───▶     │    ADD       │───▶     │   ANALYZE    │   │
│   │   PROFILE    │         │   SAMPLES    │         │   & USE      │   │
│   └──────────────┘         └──────────────┘         └──────────────┘   │
│         │                        │                        │            │
│         ▼                        ▼                        ▼            │
│   • Name profile           • Paste 3-10             • AI extracts      │
│   • Enter email              samples                  style traits     │
│                            • Min 50 words           • Use in Writer    │
│                              per sample             • Ghost-write!     │
└─────────────────────────────────────────────────────────────────────────┘

What Gets Analyzed

┌───────────────────────────────────────────────────────────────────┐
│                  WRITING PROFILE: "CEO Voice"                       │
├───────────────────────────────────────────────────────────────────┤
│                                                                   │
│  CONFIDENCE SCORE: 87%                                            │
│                                                                   │
│  ┌─────────────────────────────────────────────────────────────┐ │
│  │  TONE:        Professional yet approachable                 │ │
│  │  FORMALITY:   Semi-formal                                   │ │
│  │  VOCABULARY:  Business-oriented, accessible                 │ │
│  │  KEY TRAITS:  Direct, Optimistic, Action-oriented           │ │
│  └─────────────────────────────────────────────────────────────┘ │
│                                                                   │
│  SIGNATURE PHRASES:                                               │
│  • "I'm excited to share..."                                      │
│  • "Together, we can..."                                          │
│  • "Let me be clear about..."                                     │
│                                                                   │
│  SENTENCE PATTERNS:                                               │
│  • Short, punchy openings                                         │
│  • Action verbs preferred                                         │
│  • Questions to engage readers                                    │
│                                                                   │
│  BEST USED FOR:                                                   │
│  All-hands emails, Company announcements, Strategy updates        │
│                                                                   │
└───────────────────────────────────────────────────────────────────┘

---

Key Features

🎯 Voice Analysis

AI analyzes writing samples to extract comprehensive style characteristics.

Characteristic	What It Captures
Tone	Professional, friendly, formal, casual, motivational
Formality Level	Formal, semi-formal, casual, conversational
Vocabulary Level	Simple, business, technical, academic
Sentence Structure	Short/punchy, complex, varied, flowing
Key Traits	3-5 defining characteristics (e.g., “Direct”, “Empathetic”)
Signature Phrases	Common expressions and openings
Punctuation Style	Use of exclamations, questions, ellipses
Paragraph Style	Short paragraphs, long form, bullet preference

---

📝 Sample Requirements

Provide high-quality samples for the best analysis results.

Requirement	Value
Minimum Samples	3
Maximum Samples	10
Min Words Per Sample	50
Max Words Per Sample	5,000
Total Words Needed	300+ across all samples

Tips for Great Samples:

• ✅ Use similar content types (all emails OR all memos)
• ✅ Include recent samples (writing styles evolve)
• ✅ Choose representative work (not outliers)
• ✅ Include variety within the content type

---

📊 Confidence Score

The confidence score indicates analysis quality (0-100%).

Score Range	Meaning	Recommendation
85-100%	High confidence	Profile ready for accurate ghost-writing
70-84%	Good confidence	Reliable for most use cases
50-69%	Moderate confidence	Add more samples to improve
Below 50%	Low confidence	Add more/longer samples

Confidence is calculated from:

• Number of samples (more = higher)
• Total word count (more = higher)
• Consistency across samples
• Richness of extracted characteristics

---

🔗 AI Writer Integration

Use profiles directly in AI Writer for ghost-writing.

Integration Point	How It Works
Profile Selection	Choose profile from dropdown in AI Writer
Generate with Profile	Content matches captured voice
Rewrite with Profile	Transform content into profile’s style
Profile Snapshot	Results track which profile was used

Workflow Example:

1. Create “CEO Voice” profile with 5 sample emails
2. Go to AI Writer, select “CEO Voice” profile
3. Generate company announcement → Sounds like your CEO wrote it
4. Share with CEO for quick review → Minimal edits needed

---

📤 Shareable Profiles

Share profiles with your team via unique URLs.

Feature	Description
Unique Token	Each profile gets a secure, unique URL
90-Day Access	Free tier profiles accessible for 90 days
No Login Required	Anyone with link can view (not edit)
Writer Link	Direct link to AI Writer with profile pre-selected

---

📧 Email Notifications

Stay informed about your profile’s status.

Notification	When Sent
Analysis Complete	Profile ready for use
Analysis Failed	Error occurred (with retry link)
Expiring Soon	7 days before profile expires (verified users)

---

Rate Limits & Free Tier

Writing Profiles is 100% free with reasonable limits.

Action	Unverified	Verified	Period
Create Profile	2	5	Per day
Total Profiles	3	10	All-time
Samples Per Profile	10	10	Per profile

Bonus Generations: Referral bonuses apply to AI Writer, which uses your profiles.

---

Profile Status States

Status	Meaning	Actions Available
Pending	Profile created, awaiting samples	Add samples, delete
Analyzing	AI processing samples	Wait (auto-refresh shows progress)
Ready	Analysis complete	Use in AI Writer, share, view details
Failed	Analysis error	View error, delete, create new

---

User Roles & Permissions

Role	Capabilities
Anyone (No Account)	Create 3 profiles, add samples, analyze, 90-day storage
Verified Email	Up to 10 profiles, higher daily limits, email notifications
Business Users	Unlimited profiles, team sharing, no expiration

---

How We Compare

Feature	MangoApps Writing Profiles	Jasper Brand Voice	Writer.com Styleguide
Free to Use	✅	❌	❌
No Account Required	✅	❌	❌
Sample-Based Analysis	✅	✅	💰
Confidence Scoring	✅	❌	❌
Individual Profiles	✅	Team only	Team only
Integrated Content Gen	✅	✅	💰
Shareable Profiles	✅	❌	💰

Legend: ✅ Included

❌ Not Available

💰 Paid Add-on

Why MangoApps Writing Profiles?

• 🆓 Completely Free — No credit card, no trial limits
• 👤 Individual Profiles — Capture specific person’s voice, not just brand
• 📊 Transparency — See confidence scores and extracted characteristics
• 🔗 Seamless Integration — One click to use in AI Writer

---

Getting Started

Step 1: Create a Profile

1. Visit /bots/profiles or click “Writing Profiles” from Workforce Bots
2. Enter your work email
3. Click “Create New Profile”
4. Name your profile (e.g., “CEO Voice”, “HR Director Style”)

Step 2: Add Writing Samples

1. Paste a writing sample (minimum 50 words)
2. Select sample type (email, memo, announcement, etc.)
3. Click “Add Sample”
4. Repeat until you have 3-10 samples (300+ total words)

Step 3: Analyze

1. Once requirements are met, click “Analyze Profile”
2. Analysis takes 1-2 minutes
3. You’ll receive an email when complete

Step 4: Use in AI Writer

1. Go to AI Writer (/bots/writer)
2. Select your profile from the dropdown
3. Generate or rewrite content
4. Result matches the captured voice!

---

Best Practices

For Better Analysis

• ✅ Use 5+ samples — More samples = higher confidence
• ✅ Use similar content types — All emails OR all memos, not mixed
• ✅ Include recent samples — Writing styles evolve over time
• ✅ Choose representative work — Not one-off outliers

For Different Use Cases

• ✅ Create context-specific profiles — “CEO All-Hands” vs “CEO 1:1 Updates”
• ✅ Update profiles periodically — Create new ones as styles evolve
• ✅ Test before sending — Generate a sample and compare to real writing

For Executive Ghost-Writing

• ✅ Collect samples discreetly — Use sent emails, past announcements
• ✅ Include signature phrases — Makes generated content more authentic
• ✅ Have the executive review — Their final approval ensures authenticity

---

Frequently Asked Questions

Q: How accurate is the voice matching?
A: With 5+ quality samples and 500+ total words, most users report 80-90% accuracy. The profile owner often only needs minor edits.

Q: Can I update a profile after analysis?
A: Currently, you’ll need to create a new profile to re-analyze. This ensures consistency in your existing generated content.

Q: How long are profiles stored?
A: Free tier profiles are accessible for 90 days. Verify your email to receive expiration reminders.

Q: Can I capture multiple people’s voices?
A: Yes! Create separate profiles for each person. Name them clearly (e.g., “CEO - Sarah”, “CFO - Mike”).

Q: What if analysis fails?
A: You’ll receive an email with the error. Common issues: samples too short, too few samples, or inconsistent writing styles. Create a new profile and try again.

Q: Is my data private?
A: Samples are processed by AI and stored securely. They’re never shared with other users. Free tier data expires after 90 days.

---

Related Resources

• AI Writer Overview — Generate content with your profiles
• Internal Comms Grader Overview — Analyze communications quality
• Communications Planner Overview — Plan your year of communications
• Workforce Bots Overview — Full AI toolkit ecosystem

---

Capture anyone’s writing voice. Ghost-write with confidence. All free at workforce.mangoapps.com/bots/profiles